Privacy Policy

Welcome to Ibraaz’s Privacy Notice. Ibraaz  referred to as "we", "us" or "our" throughout this Privacy Notice, is a company incorporated in England and Wales whose registered number is whose registered charity number is 0211200 and whose registered office is at 93 Mortimer Street, London W1W 7SS.

We take our Data Protection obligations very seriously and are committed to protecting and respecting your privacy and your information. This Privacy Notice (together with our terms and conditions and any other documents referred to in it) explains what types of personal information we collect about you, what we do with that personal information, the legal basis for our processing of your personal information, what rights you have in relation to your personal information and how you can exercise those rights. It also explains how we keep your personal information safe and secure.

This privacy notice gives you information on how we collect and processes your personal data through your contact with us and any data processed from such contact.

It is important that you read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This notice supplements other privacy notices and is not intended to override them. We may update this notice at any time, details of which are found at the end of this document. 

We are the Data Controller and we are responsible for your personal data. If you have any questions about this privacy notice or any other Data Protection query, please contact us using the details set out below.

Ibraaz
enquiries@ibraaz.org
93 Mortimer Street, London W1W 7SS 

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for Data Protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us or if you would like to opt-out of any services we provide.

Personal data, or personal information, means any information about a living individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We may collect, use, store, process and transfer different kinds of personal data about you which we have grouped together as follows:

1. Identity: Data includes first name, last name, email address.
2. Technical: Data includes your internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
3. Marketing & Communications: Data such as your marketing and communication preferences via our newsletter subscription.
4. Events: You attend or register for an event we are running, including: Directly with us or via a third party booking service (e.g. our databases).
5. User: Data such as your transactions on our website, messages via our contact us page and any contact data that we may have with you.

Please note the above list is not exhaustive but gives an indication of the data we collect.

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to provide you with our services. In this case, we may have to cancel the services you have with us, but we will notify you if this is the case at the time.

As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar technologies. You can set your browser to refuse all or some browser cookies, however if you disable or refuse cookies, please note that some parts of our website may become inaccessible or not function properly.

Further information can be found in our cookie policy. 

We will receive personal data about you from various third parties as set out below:

Technical Data from the following parties:

1. Analytics providers such as Google based outside the EU;
2. Social Media Platforms and similar services (including but not limited to Facebook, Instagram, Twitter, TikTok and YouTube). When you engage with our content or ads on Social Media Platforms, we might obtain information from Social Media Platforms, including your username, user ID, and demographic information, subject to the settings and privacy practices of the relevant Social Media Platform. We obtain this information directly from the Social Media Platform or through plug-ins, integrations or applications. Please keep in mind that the operators of the Social Media Platforms also gather information about your use of the Digital Services and their features and tools. We are not responsible for their practices. In relation to Social Media Platforms, we only process information which you have already shared with the world. Where we receive personal data via Social Media Platforms we ensure this is processing lawfully in accordance with our legitimate interests which we do not consider affects your rights and freedoms. 

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• Inform you of our news via our newsletter, where you have consented to be contacted for such purposes.
• Ensure that content from our site is presented in the most effective manner for you and for your computer.
• Carry out our obligations arising from any contracts between us.
• Notify you about changes to our service.
• Help to protect you from fraud, carry out analysis and to help us manage our business, statutory returns and legal and regulatory compliance.
• To comply with a legal obligation

We will ask for your consent in respect of marketing communications sent to you via email. You may unsubscribe from our marketing communications by clicking the "unsubscribe" link in any communication that we send to you by email. Please also note that while your request is being processed, for a brief period you may continue to receive communications which are already on their way to you.

We have set out below a description of the ways we use your personal data, and which of the legal bases for processing we generally rely on to do so. Please note this is not an exhaustive list but gives an indication of the purposes for our processing. 

1. You use our website
2. You interact with us another way
3. You attend or register for an event

The purpose of us holding data about you is:

• To manage, maintain and improve our website for you and others to use
• To personalise and otherwise improve your experience of our website

What data we may collect and process about you:

• Details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data and the resources that you access
• Information about your computer, including but not limited to where available your IP address, operating system and browser type
• Any contact details you provide to us including your email address and social media identities
• Any other information you have provided to us
• Any information about you which is available publicly

We process this data under the legitimate interests of:

• Ourselves to promote our business and areas of interest
• Others to receive better information and support through our website

Where it is more general communication or interaction, we process information about you to fulfil our legitimate interests to promote our services and areas of interest and be knowledgeable about professionals working in our areas of interest.

We process information about you in order to fulfil our obligations to you under our contract to provide the event to you – or where this isn’t the case under the legitimate interests of ourselves, any other event organisers and of the other attendees to provide a quality event.

We may use your feedback, comments and questions in other events or marketing but never in such a way that you or your organisation could be identified unless we have your permission first.

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.

In the unlikely event that we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

We do not sell any of your personal information to third parties. We do not disclose your personal information to third parties for marketing purposes.

We minimise the amount of personal information we disclose to what is directly relevant and necessary, and so we may disclose your personal information to authorised third party service providers who help us to provide our services such as:

• Professional service providers who help us run our business, such as website hosts, CRM, IT services, analytics and research and finance.
• To any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any other person.
• Third party sites approved by you, such as social media sites (if you choose to link your accounts to us). We encourage you to review the privacy policies of the Social Media Platforms that you engage with to understand their privacy practices, which we do not control.
• To enforce or apply our Terms of Service or other agreements or to protect Wiedemann Lampe and our customers (including sharing with other companies and organisations for the purposes of fraud protection and credit risk reduction),
• To any other person with your consent to the disclosure.
• If we were to be acquired by another company or decided to sell any parts of our business, we may also need to share your personal data with the buyer of those parts of the business. In those circumstances, we will make sure that any new buyer agrees to follow this Privacy Policy with respect to your personal information and will promptly give you details of how they will use your personal data, and your options for changing that.

A list of third parties who we may share your data with can be obtained from enquiries@ibraaz.org. Please note this list is not exhaustive but gives an indication of the data we share with third parties.

Our data is typically hosted in the UK and other parts of the EEA, there are however some of our contracted technical service providers that process data from outside of the EEA. Where these transfers and any other transfers that may occur in the future are concerned, we ensure that there is a legal basis for the transfer and a lawful transfer mechanism in place prior to any transfers in place, in accordance with Data Protection legislation.

Any such transfers are currently done using either a transfer to a country with an adequacy ruling, or if a third country, using the UK International Data Transfer Agreement (IDTA), or the European Commission Standard Contractual Terms (SCC’s) with the UK ICO Addendum and the relevant transfer impact/risk assessments. Should the international data transfer requirements change, we will review the obligations and amend this notice as appropriate. More information can be obtained by contacting enquiries@ibraaz.org. 

We take the security of your information very seriously. We have in place the appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties to those who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements. Please contact our DPO for further information about retention and our schedule. 

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes. 

Your rights in connection with personal information - Under certain circumstances, by law you have the right to: 
 

• Right to be informed by the provision of a privacy notice when your personal information is processed.
• Request access to your personal information (commonly known as a “data subject access request”).  This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
• Request rectification of the personal information that we hold about you.  This enables you to have any incomplete or inaccurate information we hold about you corrected.
• Request erasure of your personal information.  This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing.
• Right to object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your situation which makes you want to object to processing on this ground.  You also have the right to object where we are processing your personal information for direct marketing purposes.
• Request the restriction of processing of your personal information.  This enables you to ask us to suspend the processing of personal information about you.
• Request the transfer of your personal information to another party.
• Automated decision making, including profiling We do not envisage that we will conduct any automated processing including profiling, however we will inform you if this changes.

Generally, you will not have to pay a fee to exercise any of your legal rights. However, we are entitled to charge a reasonable fee if any request is clearly unfounded, repetitive or excessive. We can also refuse to comply with an unfounded or excessive request. We may need to request information from you to confirm your identity, in order to make sure that personal data is not disclosed to someone who is not entitled to have it. We may also need to ask you for additional information to help us respond to your request. We will try to respond to your request within one month but, if the request is very complex or if you have made a number of requests, we are legally able to extend the request by an additional two months. In such circumstances, we will explain to you why it will take longer to respond and we will keep you updated.

If you want to exercise any of your rights, please contact enquiries@ibraaz.org.
 

From time to time, we may revise this Privacy Notice. Any such changes will be reflected on this page. We recommend that you review this Privacy Notice regularly for any updates. The date on which this notice was last revised is located below.

Last updated on 9 July 2025.